Quick Start

Get your Smart-Reception template running in minutes.

A) If you already have an Assistant

1. Gather Your Vapi Credentials

• Org ID: found under Vapi Dashboard → Org Settings (on the left panel) > Org Settings
• Private Key: found under Vapi Dashboard → Build (on the left panel) > Vapi API Keys generate or copy from the same screen
• Keep both values handy.

2. Configure Your Bubble App

1. Log in to your app account and go to Settings section → Vapi Account.
2. Paste your Org ID and Private Key into the respective fields (section Settings) > Vapi Account.
3. Save.
4. Verify your Organization ID in the input field.
5. Click on 'Show Private Key' button to verify the private key.

3. Set Your Assistant Webhook

• On your Backend Workflow click on 'vapi_webhook'

  

Then click on 'Detect Data'

2. Copy adress URL

3. In the Vapi console under Assistants → [Your Assistant] → Advanced → Messaging → Server Settings → Server URL, paste your Bubble app's API workflow URL here (red on image):

• Linking your assistant to the Bubble webhook is like plugging your phone into the wall—it lets every call event flow instantly into your app. This real-time connection powers live logs, transcripts, and dashboards so you never miss a single ring.

• This ensures every call event (start, utterance, end) posts back to your Bubble app.

A) If you don't yet have an Assistant

1. If you have no Assistant - Create Your First Assistant

1. In Vapi: Assistants → Create Assistant

2. Choose a voice model etc.

3. Paste your Bubble app’s API workflow URL here.

• Linking your assistant to the Bubble webhook is like plugging your phone into the wall—it lets every call event flow instantly into your app. This real-time connection powers live logs, transcripts, and dashboards so you never miss a single ring.

4. Save (click on 'Publish' at the top right) – it appears in Dashboard → Assistant.

2. Import or Bring Your Phone Number

1. In Vapi: Phone Numbers → Create Phone Number (or BYO)

3. You’ll see it under Home → Phone Numbers.

3. Now you have an Assistant with your webhook app URL attached and your phone number

4. Place a Test Call

1. Go to Dashboard → Schedule
2. Define your number to call (+(country code)(number)), and the others inputs.
3. Click Call Now.

4. Your call must be see in Section Call > Application Call.

5. Very on your database (Data > App data > All Calls) you must see the call informations.

• ✅ Note: Very brief calls (under the minimum duration) will not generate a summary (yellow part in the image).

⚠️ Only when you can see the call informations in your database or your dashboard

Last Steps

1. Go to your Vapi account and select the Assistant you passed your webhook url.
2. Remove the initialise at the end of the URL > /initialize (strictly).

3. Save (click on 'Publish' at the top right)

4. Make a call to test.

5. You’re all set! 😎

Need help?

If you run into any issues, please reach me out at lesly.davilmar@frenchvox.fr.